Administrative Officer / Junior Accountant

Accountant / Administrative Officer We are seeking a reliable, detail-oriented, and experienced Accountant / Administrative Officer to join our team. This role combines accounting, administration, and coordination responsibilities to ensure the smooth day-to-day operations of the centre. Key Responsibilities Accounting & Finance • Manage daily banking activities, including monitoring transactions and performing account reconciliations • Maintain accurate bookkeeping records in coordination with the external bookkeeping team (Express Solutions) • Take full ownership of accounting execution, including payments and financial tracking • Process and manage all payments (utilities, suppliers, services, etc.) in line with approved schedules and management coordination • Act as the main point of coordination between contractors, suppliers, reception, management, and the bookkeeping team • Verify and reconcile incoming payments with reception (PayBy Link, bank transfers, etc.) Reporting & Financial Processes • Prepare monthly practitioner settlement reports (per doctor/practitioner) • Submit reports to the Senior Accounting Team for review and approval prior to payment • Support payroll preparation, including staff deductions and confirmations Quotations & Procurement Support • Prepare internal quotations as required • Source and obtain quotations from external vendors and service providers Administration • Record and maintain daily sales and expense documentation • Manage petty cash with accurate tracking • Prepare weekly and monthly reports • Maintain staff records, including leave tracking • Handle license renewals (Trade License, DHA, insurance, etc.) • Coordinate with maintenance, suppliers, and cleaning staff • Manage emails, calls, and general correspondence • Organize and maintain filing systems PRO & HR Support • Process staff visas (applications, renewals, cancellations) • Maintain employee documentation and records Additional Support